Opportunity Information: Apply for 24 PHL ACC
The 2024 American Spaces Philippines Conference grant opportunity is a U.S. Department of State, U.S. Embassy Manila Public Affairs Section (PAS Philippines) funding notice seeking a single grantee to help design and run a three-day national conference for American Spaces partner institutions in the Philippines. The overall purpose is to convene leaders from American Spaces-hosting universities and American Corner staff for strategic planning, networking, and hands-on capacity building. In practice, the selected grantee is expected to function as the Embassy's operational and program support partner, handling the full set of conference logistics and travel needs while also providing useful, constructive input into the conference program itself. Funding is subject to availability, and the award will be made as a cooperative agreement, which typically means the Embassy anticipates being actively involved during planning and implementation rather than simply issuing funds and stepping back.
The project is capped at a total budget of up to USD 40,000, with one expected award. Applicants should be prepared to demonstrate real conference management capability, specifically experience running events of at least 40 participants, along with strong event planning skills and professional, high-level customer relations. The Embassy is also signaling that financial stewardship is a key evaluation point: the grantee must be able to manage funds responsibly, coordinate multiple vendors and moving parts, and deliver within the required timeline. Because this is a nationwide convening with participants traveling from different origins, the operational complexity is part of the point, and proposals should reflect a clear plan for managing that complexity.
On the program development side, the grantee is expected to create and facilitate three learning sessions that strengthen participant skills in project design, partnership building, and program management. The conference is not meant to be purely lecture-based; it should include interactive components and practical outputs, such as a small venue exhibit that showcases participant projects and a team-building activity to strengthen collaboration across the American Spaces network. These elements are meant to help university leaders and American Corner teams share approaches, align priorities, and leave with improved capacity to plan and deliver impactful programming in their own institutions.
A major share of the work is events planning and on-the-ground execution. The grantee must scout and secure a conference venue located in Luzon, the Visayas, or Davao City, with an emphasis on accessibility to airports and major transportation hubs. They must coordinate hotel reservations for all participants, including managing deposits or down payments, and organize full-board meals for participants and organizers while accommodating special dietary requirements such as halal and vegetarian needs. The grantee is also responsible for ensuring the venue can support hybrid participation, including reliable high-speed Wi-Fi, computers, and quality audio-video equipment like high-resolution webcams and microphones. Room setup is included as well, meaning preparation of a plenary hall, breakout rooms, and the production of workshop materials. In addition, the grantee must design and produce conference kits and marketing or visibility materials, which may include pull-up banners, event shirts, tokens, tote bags, and similar items that support the conference identity and participant experience.
Travel coordination is another core responsibility. The grantee must manage flight bookings for participants departing from different locations, arrange and book airport transfers, and provide each participant with confirmed plane tickets, hotel details, and transfer information. They must also arrange any necessary land transportation during the conference and organize and disburse participant travel allowances. Given these requirements, the Embassy is looking for an implementer that can handle detailed coordination, maintain clear communications with participants, and keep accurate documentation for financial accountability.
Program content should align with PAS Philippines priority areas that American Spaces partners are expected to engage on. These include girls and women in STEM, entrepreneurship, innovation and artificial intelligence, peace education, democracy and human rights, and climate change and environmental protection. While the event is a capacity-building conference rather than a public festival, these themes should shape the learning sessions and discussions so that American Spaces partners leave better equipped to design programs and partnerships in these areas.
The primary target audience includes university presidents from institutions hosting American Spaces, as well as library directors and staff involved in American Corner operations. Eligibility is limited to individuals and registered not-for-profit organizations, including NGOs, civil society organizations, and think tanks with relevant experience. Applications are encouraged from both the Philippines and the United States. For-profit or commercial entities are explicitly not eligible. The funding opportunity is listed under Opportunity Number 24 PHL ACC (CFDA 19.040), posted May 8, 2024, with an original closing date of June 8, 2024, and an award ceiling of USD 40,000.Apply for 24 PHL ACC
- The U.S. Mission to the Philippines in the other sector is offering a public funding opportunity titled "2024 American Spaces Philippines Conference" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.040.
- This funding opportunity was created on 2024-05-08.
- Applicants must submit their applications by 2024-06-08. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $40,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others.
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FAQs: 2024 American Spaces Philippines Conference (Opportunity Number 24 PHL ACC)
1) What is the 2024 American Spaces Philippines Conference grant opportunity?
This is a funding notice from the U.S. Department of State, U.S. Embassy Manila Public Affairs Section (PAS Philippines) to support the design and delivery of a three-day national conference for American Spaces partner institutions in the Philippines.
2) Who is offering the funding?
The opportunity is offered by the U.S. Department of State through the U.S. Embassy Manila Public Affairs Section (PAS Philippines).
3) What is the main purpose of the project?
The overall purpose is to convene leaders from American Spaces-hosting universities and American Corner staff for strategic planning, networking, and hands-on capacity building, while strengthening coordination across the American Spaces network.
4) How many awards are expected?
One award is expected, and the notice seeks a single grantee.
5) What is the maximum funding amount?
The total project budget is capped at up to USD 40,000.
6) Is funding guaranteed?
No. Funding is subject to availability.
7) What type of award will be used?
The award will be made as a cooperative agreement, which typically means the Embassy expects to be actively involved during planning and implementation.
8) What does it mean that this is a cooperative agreement?
Based on the notice, it indicates the Embassy anticipates active involvement during planning and implementation rather than simply issuing funds and stepping back.
9) What is the grantee expected to do overall?
The selected grantee is expected to function as the Embassy's operational and program support partner, handling conference logistics and travel needs and providing useful, constructive input into the conference program.
10) How long is the conference?
The conference is expected to be three days long.
11) Where will the conference be held?
The grantee must scout and secure a conference venue located in Luzon, the Visayas, or Davao City, with an emphasis on accessibility to airports and major transportation hubs.
12) Who is the target audience for the conference?
The primary target audience includes university presidents from institutions hosting American Spaces, as well as library directors and staff involved in American Corner operations.
13) What kind of experience should applicants demonstrate?
Applicants should be prepared to demonstrate conference management capability, including experience running events of at least 40 participants, strong event planning skills, and professional, high-level customer relations.
14) Why is financial management emphasized in this opportunity?
The notice highlights financial stewardship as a key evaluation point. The grantee must be able to manage funds responsibly, coordinate multiple vendors and moving parts, and deliver within the required timeline.
15) What are the program development responsibilities?
The grantee is expected to create and facilitate three learning sessions focused on strengthening participant skills in project design, partnership building, and program management.
16) Is the conference intended to be lecture-based?
No. The conference is described as not purely lecture-based. It should include interactive components and practical outputs.
17) What interactive or practical elements are expected?
The notice includes examples such as a small venue exhibit that showcases participant projects and a team-building activity to strengthen collaboration across the American Spaces network.
18) What logistical responsibilities does the grantee have for the venue and facilities?
The grantee must scout and secure the venue, ensure appropriate room setup (including a plenary hall and breakout rooms), and support the production of workshop materials.
19) What are the hybrid participation requirements?
The venue must support hybrid participation, including reliable high-speed Wi-Fi, computers, and quality audio-video equipment such as high-resolution webcams and microphones.
20) What are the lodging and meal responsibilities?
The grantee must coordinate hotel reservations for all participants (including managing deposits or down payments) and organize full-board meals for participants and organizers.
21) Are special dietary needs addressed?
Yes. The grantee must accommodate special dietary requirements such as halal and vegetarian needs.
22) What travel coordination tasks are required?
The grantee must manage flight bookings for participants departing from different locations, arrange and book airport transfers, provide each participant with confirmed tickets and travel details, arrange land transportation during the conference as needed, and organize and disburse participant travel allowances.
23) What participant information must be provided by the grantee?
Each participant should receive confirmed plane tickets, hotel details, and transfer information.
24) What materials or visibility items is the grantee expected to produce?
The grantee must design and produce conference kits and marketing/visibility materials, which may include pull-up banners, event shirts, tokens, tote bags, and similar items.
25) What are the PAS Philippines priority areas that should shape the program?
The conference content should align with PAS Philippines priority areas, including girls and women in STEM, entrepreneurship, innovation and artificial intelligence, peace education, democracy and human rights, and climate change and environmental protection.
26) Is this conference a public festival or a capacity-building event?
It is described as a capacity-building conference rather than a public festival, with themes shaping learning sessions and discussions.
27) Who is eligible to apply?
Eligibility is limited to individuals and registered not-for-profit organizations, including NGOs, civil society organizations, and think tanks with relevant experience.
28) Can applicants be based outside the Philippines?
Yes. Applications are encouraged from both the Philippines and the United States.
29) Are for-profit organizations eligible to apply?
No. For-profit or commercial entities are explicitly not eligible.
30) What is the Opportunity Number and CFDA listing?
The notice is listed under Opportunity Number 24 PHL ACC (CFDA 19.040).
31) When was the opportunity posted?
The opportunity was posted May 8, 2024.
32) What was the original closing date?
The original closing date was June 8, 2024.
33) What is the expected role of the grantee in program planning?
In addition to logistics, the grantee is expected to provide useful, constructive input into the conference program itself.
34) What kind of operational complexity should proposals be prepared to handle?
The notice emphasizes a nationwide convening with participants traveling from different origins, requiring detailed coordination, clear communications with participants, and accurate documentation for financial accountability.
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