Opportunity Information: Apply for COLLABORATIVES 202006
The Archives Collaboratives grant opportunity, offered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration, supports projects designed to make collections held by small and under-represented archives easier for the public to discover and use. The program is built around the idea that archives can accomplish more by working together, so it funds collaboratives that share practical best practices, tools, and techniques; take a clear-eyed look at each partner's strengths and gaps; and put management and governance structures in place that help the partnership remain sustainable and grow over time. The overall focus is on improving access and visibility for archival materials that may otherwise remain hard to find, under-described, or underused.
To qualify, an Archives Collaborative must include three or more organizations. These partners can be based in the same city, state, or region, but they do not have to be; the collaborative can also be virtual or primarily online. Collaboratives can be organized in different ways, including partners who share similar subject matter or collecting areas, partners with comparable institutional missions, or partners that serve similar user communities. In other words, the program is flexible about what brings a collaborative together, as long as the partnership is real and the project is structured to improve long-term access and capacity across the group rather than only benefiting a single institution.
The funding described here is for Implementation Grants, meaning the money is intended to carry out projects developed during an earlier planning phase. Implementation proposals need to show concrete commitments from the member organizations and present a clear work plan and timeline. The maximum award is up to $100,000 total, shared by the consortium rather than per organization. The opportunity listing indicates an application due date of January 16, 2020, with an anticipated start date of July 1, 2020, and an award ceiling of $100,000, with approximately six awards expected.
Eligibility is broad across common archival stewards. Applicants may include nonprofit organizations and institutions (including 501(c)(3) organizations), colleges and universities (public or private), state or local government agencies, and federally acknowledged or state recognized Native American tribes or groups. The activity area is listed under Humanities (with Cultural Affairs referenced in CFDA), and the CFDA number associated with the program is 89.003. The opportunity is a discretionary grant competition.
Cost sharing is required. NHPRC will cover no more than 75 percent of total project costs for Implementation Grants, so the collaborative and its members must provide the remaining share. The applicant contribution can include direct costs, allowable indirect expenses counted as part of the match, in-kind support, non-federal third-party contributions, and any program income earned directly by the project. A key restriction is that NHPRC funds cannot be used for indirect costs; if indirect costs are part of the overall project budget, they must be included on the applicant side of the cost share. Applicants are also expected to consult NHPRC's published guidance on what it does and does not fund; proposals made up entirely of ineligible activities will not be considered.
Administratively, the lead applicant must be properly registered to apply for federal funding. This includes being registered in the System for Award Management (SAM) before submitting the application, keeping that registration active through the review and award process, and including a valid DUNS number in the application (as required at the time of this opportunity). A complete application package must include Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances - Non-Construction Programs), a project narrative, a summary, supplementary materials, and a budget. Applications missing required components are not reviewed, and recipients must acknowledge NHPRC support in any publications or other products that result from the grant.Apply for COLLABORATIVES 202006
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Archives Collaboratives" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003.
- This funding opportunity was created on Dec 09, 2019.
- Applicants must submit their applications by Jun 10, 2020. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $100,000.00 in funding.
- The number of recipients for this funding is limited to 6 candidate(s).
- Eligible applicants include: State governments, County governments, City or township governments, Public and State controlled institutions of higher education, Native American tribal governments (Federally recognized), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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Archives Collaboratives (NHPRC) Implementation Grants - FAQs
What is the Archives Collaboratives grant opportunity?
The Archives Collaboratives grant opportunity is offered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. It supports projects that make collections held by small and under-represented archives easier for the public to discover and use by strengthening partnerships (collaboratives) among multiple organizations.
What is the main goal of this program?
The program focuses on improving access and visibility for archival materials that might otherwise remain hard to find, under-described, or underused. It emphasizes collaboration so partners can share practical best practices, tools, and techniques, identify strengths and gaps across the group, and create governance and management structures that help the partnership remain sustainable and grow.
What kind of grant is this: planning or implementation?
This listing is for Implementation Grants. The funding is intended to carry out projects that were developed during an earlier planning phase, rather than to plan a project from scratch.
How many organizations are required to form an Archives Collaborative?
An eligible Archives Collaborative must include three or more organizations.
Do the partner organizations have to be located in the same place?
No. Partners can be in the same city, state, or region, but they do not have to be. The collaborative may also be virtual or primarily online.
What kinds of partnerships does NHPRC consider acceptable for a collaborative?
The program is flexible about what brings partners together. Examples described include collaboratives formed by organizations that share similar subject matter or collecting areas, have comparable institutional missions, or serve similar user communities. The key expectation is that the partnership is real and structured to improve long-term access and capacity across the group.
Can the project primarily benefit one institution within the group?
The opportunity emphasizes that the project should be structured to improve long-term access and capacity across the collaborative rather than only benefiting a single institution.
What does an Implementation Grant proposal need to demonstrate?
Implementation proposals need to show concrete commitments from the member organizations and include a clear work plan and timeline.
What is the maximum award amount?
The maximum award is up to $100,000 total.
Is the $100,000 maximum per organization or for the whole collaborative?
It is for the consortium as a whole, not per organization. The total award is shared by the collaborative.
How many awards are expected to be made?
Approximately six awards are expected.
What is the application due date listed for this opportunity?
The opportunity listing indicates an application due date of January 16, 2020.
What is the anticipated project start date?
The anticipated start date is July 1, 2020.
Who is eligible to apply?
Eligibility includes nonprofit organizations and institutions (including 501(c)(3) organizations), colleges and universities (public or private), state or local government agencies, and federally acknowledged or state recognized Native American tribes or groups.
What subject area does this grant fall under?
The activity area is listed under Humanities, with Cultural Affairs referenced in CFDA.
What is the CFDA number associated with this program?
The CFDA number associated with the program is 89.003.
Is this a discretionary grant competition?
Yes. The opportunity is described as a discretionary grant competition.
Is cost sharing (matching) required?
Yes. Cost sharing is required for Implementation Grants.
What percentage of total project costs will NHPRC fund?
NHPRC will cover no more than 75 percent of total project costs for Implementation Grants.
What types of contributions can be used for the required cost share?
The applicant contribution may include direct costs, allowable indirect expenses counted as part of the match, in-kind support, non-federal third-party contributions, and any program income earned directly by the project.
Can NHPRC grant funds be used to pay indirect costs?
No. A key restriction stated is that NHPRC funds cannot be used for indirect costs.
If a project includes indirect costs, how should they be handled in the budget?
If indirect costs are part of the overall project budget, they must be included on the applicant side of the cost share rather than charged to NHPRC funds.
Are there restrictions on what activities NHPRC will fund?
Yes. Applicants are expected to consult NHPRC's published guidance on what it does and does not fund. Proposals made up entirely of ineligible activities will not be considered.
What federal registrations are required for the lead applicant?
The lead applicant must be properly registered to apply for federal funding. The information provided specifies registration in the System for Award Management (SAM) prior to submitting the application and keeping the registration active through the review and award process.
Is a DUNS number required?
Yes. The application must include a valid DUNS number, as required at the time of this opportunity.
What forms and components are required in a complete application package?
A complete application package must include Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances - Non-Construction Programs), a project narrative, a summary, supplementary materials, and a budget.
What happens if an application is missing required components?
Applications that are missing required components are not reviewed.
Are grant recipients required to acknowledge NHPRC support?
Yes. Recipients must acknowledge NHPRC support in any publications or other products that result from the grant.
Can a collaborative be primarily online and still be eligible?
Yes. The collaborative can be virtual or primarily online, as long as it meets the requirement of having three or more organizations and is structured as a real partnership to improve long-term access and capacity across the group.
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